✈️ Japan Visa Application

Status: Active Planning

Circle: Family / Silaturahmi

Action Items

1. Short-Term Visa Flow (Singgih & Hanifa)

• Age Check (Hanifa): Born 19 Dec 2007. Legally adult (18) as of 19 Dec 2025. No parental consent required ✅
• Plan: Make a plan to travel to Japan (Dates: 11-16 April 2026 - 6 Days / 5 Nights).
• Prepare Documents (A. Provided by Visa Applicant):
• Passport: Valid international passport.
• Visa Application Form: 2 copies.
• Fields to Fill:
• *Personal:* Surname/Names, DOB, Sex, Marital Status, Nationality, ID No. (Residency card).
• *Passport:* Type (Ordinary), No., Issue/Expiry dates, Issuing Authority.
• *Contact/Work:* Home address, Phone, Email, Profession, Employer name/address.
• *Trip Details:* Purpose (Tourism), Duration (6 Days), Arrival (2026-04-11), Port (Narita), Flight (LO79).
• *Hotel:* Hanabi Hotel, 169-0075, Tokyo, Shinjuku Ward, Hyakunincho 2-8-5, Tel: +81 3-3366-9688.
• *Previous Stays:* Dates of past trips or "None."
• *Guarantor/Inviter:* Leave blank or "None" for independent tourism.
• Photographs: Photomaton photos confirmed (35 × 45 mm). Match Japan visa requirements exactly ✅
• Recency check: Ensure taken < 6 months. IMPORTANT
• Attachment: Glue or attach (NO staples). MISSING
• Flight Itinerary: Include flight numbers and dates of arrival/departure (Booking ref: `XSX2BK`).
• **Proof of Financial Ability:
• ** Income certificate/tax return or bank statement/balance certificate.
• ** Signed letter of guarantor for dependance
• I have to do this on premise due to, last minute requirements
• The call to the consolar days before appointment only say bank balance and family composition,
• but this does not cover the case when the person is above 18 years old
• for person above 18 years old without income, implied requirement is guarantor letter
• I have a kind of have a hunch for this. I have printed the blank guarantor letter but the invitee term threw me off.
• Itinerary in Japan (Must include):
• Arrival/Departure dates and flight info.
• Accommodation details (Name, Address, Phone: Hanabi Hotel).
• Daily schedule of activities.
• Residence Card: Belgian residency card (required to show at the Embassy). MISSING
• Proof of Relationship: Birth certificate or family composition (supportive for joint application). ADD BIRTH CERTIFICATE
• Apply: Submit in person at Japanese Embassy Brussels (Rue Van Maerlant 1).
• Book appointment online: https://bx-emb-cs.rsvsys.jp/
• I did this twice due to lack of bank balance on the first one
• Contact Consular Section by phone (02/500.05.80) before applying between 9:15-12:00 and 13:30-16:00 (Mon.-Fri.)
• [/] Examination: Wait for review (usually 5 working days).
• Result: Visa issued.
• Collection: Go to get passport back after examination is complete.
• 31/3/2025, I can just walk in and pick up two passports with Visa
• Entry: Enter Japan within 3 months of visa issuance.

2. General Preparation

• Insurance (Optional): Purchase overseas travel insurance (treatment, referrals, interpretation).
• Gear: Prepare/buy Japan-compatible power adapters (Type A/B). 🔌🇯🇵
• Touchpoints: Identify Baraka touchpoints (Who are we visiting/meeting?).
• Culture: Cultural preparation.
• Work: Ask for holiday from office and clients.
• Logistics: Flights and Stays confirmed.

Purpose

• (Cultivating Baraka through shared family experience, connection, rest, or exploration?)

Participants (Baraka Circle)

• Singgih Cahyono (`080 2425136908`)
• Amaurizal Cahyono (`080 2425136909`) (Belgian Passport - Visa Exempt)
• Hanifa Zahra Cahyono (`080 2425136907`)

Flight Information (Booking: `XSX2BK`)

Outbound: Friday, 10 April 2026

• LO234: Brussels (BRU) 19:35 → Warsaw (WAW) 21:35
• LO79: Warsaw (WAW) 22:50 → Tokyo Narita (NRT) 18:30 (Arrival 11 Apr)

Inbound: Thursday, 16 April 2026

• LO1080: Tokyo Narita (NRT) 11:35 → Warsaw (WAW) 18:50
• LO231: Warsaw (WAW) 20:30 → Brussels (BRU) 22:35
• Baggage: 1PC per person.

Accommodation

Hanabi Hotel (ハナビホテル)

• Status: Confirmed (Booking #5483935080, PIN: 7316)
• Dates: 11 April – 16 April 2026 (5 nights)
• Address: 169-0075, Tokyo, Shinjuku Ward, Hyakunincho 2-8-5
• Phone: +81 3-3366-9688
• Payment: Scheduled via PayPal on 2 April 2026 (¥99,999).
• Cancellation: FREE until 3 April 2026.
• Note: Complimentary baggage storage available if arriving before 15:00.

Itinerary in Japan (Official Format)

The travel itinerary of the visa applicant(s) is as follows:

| Date | Activity Plan | Contact | Accommodation |

| :--- | :--- | :--- | :--- |

| 2026-04-11 | Arrive at Narita Airport (NRT) via LO79 (18:30). Transfer to Shinjuku. Check-in at hotel. | Hotel: +81 3-3366-9688 | Hanabi Hotel (Shinjuku) |

| 2026-04-12 | Shibuya and Harajuku: Visit Meiji Shrine, Yoyogi Park, and Shibuya Scramble Crossing. | Hotel: +81 3-3366-9688 | Hanabi Hotel (Shinjuku) |

| 2026-04-13 | Shinjuku and Odaiba: Visit teamLAB Borderless and explore Odaiba waterfront area. | Hotel: +81 3-3366-9688 | Hanabi Hotel (Shinjuku) |

| 2026-04-14 | Ginza and Tokyo Tower: Sightseeing at Imperial Palace and Tokyo Tower. | Hotel: +81 3-3366-9688 | Hanabi Hotel (Shinjuku) |

| 2026-04-15 | Asakusa and Akihabara: Visit Sensoji Temple and explore electronics district. | Hotel: +81 3-3366-9688 | Hanabi Hotel (Shinjuku) |

| 2026-04-16 | Check-out from hotel. Transfer to Narita Airport. Depart via LO1080 (11:35). | Hotel: +81 3-3366-9688 | - |

Visa & Entry Requirements

For Belgian Nationals (Amaurizal)

• Visa Exempt (90 days or less).
• Carry: Valid Passport, Return Ticket, Hotel Reservation, Proof of Funds.

Embassy Contact (Brussels)

• Address: Rue Van Maerlant 1, 1040 Brussels.
• Consular Section Phone: `+32 (0)2 500 05 80` (09:15-12:00, 13:30-16:00).

Food & Recommendations

Shunpudou (Halal Wagyu Ramen)

• Address: Asakusa, 2 Chome-6-11 (3rd Floor)
• Features: A5 Wagyu Ramen, dedicated prayer room.

Baraka Notes

• (Observations on how the family/group handles the transition or travel)

Adult Applicant Status (Hanifa Zahra Cahyono)

• Status: Legally an adult (18 years old since 19 Dec 2025).
• Implications:
• ✅ Submits her own visa form.
• ✅ No parental consent or minor travel authorization required.
• 📄 Supportive docs: Include birth certificate or family composition to prove relationship when applying together.

Photo Specifications (Singgih & Hanifa)

• Standard: Photomaton Belgium (35 × 45 mm) matches Japan visa requirement (35 × 45 mm, max 4.5 cm height).
• Status: ✅ Safe to use; no resizing needed.
• Rules: Must be recent (<6 months), cleanly cut, and glued/attached as per form instructions (NO staples).